Privacy Policy

Last Updated: November 2025

alohaai LLC (“alohaai,” “we,” “us,” or “our”) is committed to protecting your personal information. This Privacy Policy outlines how we collect, use, share, and protect personal information when you use our pilot classroom translation platform (“Bridge Translation”).

1. Scope and Definitions

This policy applies to all teachers, students, and school administrators who participate in the Bridge Translation pilot program.

“Personal Information” means information that identifies or may reasonably identify an individual.

2. Information We Collect

During the pilot program, we collect only the minimal information necessary to provide access and functionality, including:

• Authentication data via Firebase, including login email and password, for teacher and administrator access.
• Temporary session data, such as selected language and active session settings.

We do not record, store, or retain transcripts, recordings, or classroom content at this stage.

We do not record non-specific user data for students.

3. How We Use Information

We use temporary session information only to:

• Provide real-time translation during active classroom sessions.
• Maintain security and prevent misuse.
• Improve platform reliability and pilot performance.

All data is processed securely and is not shared with third parties, except as described below.

4. Data Retention

Authentication data, such as login email and password, is retained as long as an account remains active. Temporary session data is deleted permanently at the end of each live session. Once a classroom session ends, temporary data is deleted automatically.

Future versions may include optional transcript storage, but only with explicit user and school consent.

5. Third-Party Services

Bridge Translation uses the following third-party services, each with their own privacy practices:

• Firebase (Google LLC) – authentication and hosting
• DeepL API – real-time language translation
• GitHub – source code management
• Render – backend hosting and deployment
• Vercel – frontend hosting and deployment

6. Security

We maintain reasonable, industry-standard technical and organizational safeguards to protect against unauthorized access, disclosure, or misuse of data. These safeguards include:

• Encryption in transit (HTTPS/TLS) for all data exchanged between users and our servers.
• Encryption at rest for authentication data stored by Firebase.
• Access controls, including role-based restrictions for teacher and administrator accounts.
• Automatic session data deletion at the end of each live session.

In the event of a data breach affecting personal information, we will follow Georgia Code § 20-2-666 requirements and promptly notify the affected school or district.

7. Children’s Privacy

Bridge Translation is intended for use in K–12 educational settings under teacher supervision. We comply with all applicable student privacy and education laws, including:

• FERPA (Family Educational Rights and Privacy Act)
• COPPA (school-consent exception)
• CIPA (Children’s Internet Protection Act)
• PPRA (Protection of Pupil Rights Amendment)
• ADA accessibility requirements, including maintaining an accessible interface for students and staff

We also comply with any additional student data privacy requirements applicable in the state where the school or district operates.

We do not collect personal information from children outside of school-authorized use. Schools and teachers act as the consenting agent for student participation during the pilot.

8. Contact

For privacy concerns or data requests, contact us at alohaai.co@gmail.com.

9. Updates

We may update this policy periodically. Updated versions will be posted on our website with a revised “Last Updated” date.